Warehouse Management System

Owned by Khansa Ibrar (Unlicensed)
Jan 18, 2024
4 min read

A Warehouse Management System (WMS) is designed with the principal aim of simplifying and boosting the efficiency of various warehouse processes. This module is implemented to enhance the overall management and organizational tasks related to inventory, storage, and order fulfillment within a warehouse setting. By utilizing technology and automation, a WMS aims to optimize workflows, reduce errors, and improve the overall operational performance of a warehouse.

The user will be able to manage orders in WMS through the following tabs:

ALL:

This tab will provide comprehensive details regarding orders of all statuses.

Unassigned:
Those orders that have not been printed yet, will be displayed in this tab. Once the user generates the invoice from the “ACTION“ button, only then the order will be scanned. Moreover, upon completion of the scanning process, it moves to the "Printed" tab.

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Bulk Scan

  • Through this button, the user will be able to scan order numbers to mark them as Printed.

  • The order’s status will not updated to “Printed” until it has been scanned.

  • Canceled or orders containing defined tags should not be scanned until the tag is removed with the popup displaying the exact error reason.

Printed:

This tab indicates that once an order successfully passes the QC process, it will be displayed in the Printed tab.

Scan & QC

  • The user can scan order numbers to mark them as QC Passed, in this tab. Order status should be changed to QC once scanning is completed.

  • Canceled or orders containing defined tags should not be scanned until the tag is removed with the popup displaying the exact error reason.

  • The user will have the option to re-print the invoices.

  • A warning prompt should be displayed to the user if he tries to reprint an already-printed invoice.

  • Versioning is required on the invoices. As stated above, the order will only move to the Printed tab, once the invoice has been generated. For users to keep a check on the amount of paper they are using, or to identify whether they have not downloaded an invoice, the Download Version (DV), can be utilized. If the invoice has been downloaded once, the version will be DV1.

  • Similarly, to move the order to Shipped, it is important to Print the invoices. Therefore, the Printing Version (PV) will allow the user to check which invoices have been Printed. If the invoice has been Printed once, the version will be PV1.

QC:

  • In this tab, the QC team can scan order numbers to mark them as QC Passed. This stage ensures that the order being processed, meets the requirements/ standards of the company. Order status should be changed to QC once scanning is completed.

  • Cancelled or orders containing defined tags should not be scanned until the tag is removed with the popup displaying the exact error reason.

 

Packed:

  • In this tab, the user can use a scanning system to designate order numbers as “Shipped”. Upon completing the scanning process, the order status should be automatically updated to reflect that it has been shipped.

  • Cancelled or orders containing defined tags should not be scanned until the tag is removed with the popup displaying the exact reason for the error.

Shipped:
After the order has been packed, it moves to the Shipped Tab. Orders marked as shipped should have their status updated in Ginkgo as Dispatched.

NOTE: If the brand chooses to implement FBR in either the Dispatch or Delivered tab, an FBR number will be automatically generated.

Required Filters:

The following filters are provided in the Order view table:

  1. Category

  2. SKU

  3. Vendor

  4. Line Item

  5. Status

  6. Tags

  7. Date

  8. Location

  9. Courier

Settings:

  • Order Process:

  1. You have the option to choose the process stages for the order process. Deactivating a stage by unchecking the checkbox will cause orders to skip that stage automatically and proceed to the next active one.

  2. You can choose the tag that requires verification.

  3. You can activate the checkbox for POS verification.

  • User Management:

User Management System involves defining Roles, users, and access granted to them. Each User should have access/permission to the system according to their roles defined by the admin, remaining unauthorized parts of the system should be inaccessible to him/her.

  • Scan N Ship:

You can configure the following options within Scan N Ship.